THE CONSTITUTION AND RULES OF
THE SMOOTH COLLIE CLUB OF GREAT BRITAIN AS AMENDED & APPROVED BY THE AGM ON 19th MARCH 2011
1. NAME AND OBJECT
The Club shall be called "The Smooth Collie Club of Great Britain" and its object shall be to foster the interests of the Smooth Collie by: -
2. OFFICERS, COMMITTEE AND MEMBERS
The Club shall consist of a Patron, a President and up to six Vice Presidents, an elected Committee of sixteen members (who shall include the Chairman, Vice Chairman, Honorary Secretary and Honorary Treasurer as elected Officers), and an unlimited number of Members.
3. MEMBERSHIP LIST
The Society must make a list of members and their addresses available for inspection if so requested by the
4. APPOINMENT OF PATRON, PRESIDENT AND VICE PRESIDENT(S)
The Patron, the President and the Vice President(s) shall be appointed by the Club and elected by the Members in recognition of their services to the Club or the breed. Appointees shall be elected at a General Meeting the Agenda of which must include notice of a proposal to elect individual(s) to office. Removal from office shall only be by a two-thirds majority vote of Members present and voting at a General Meeting, the Agenda of which must include notice of a proposal to remove from office any individual.
5. CLUB MANAGEMENT
(a) The management of the Smooth Collie Club of Great Britain shall be in the hands of the elected Committee of sixteen together with the Patron, President and Vice President(s) who shall be ex officio non-voting members of the Committee.
6. COMMITTEE MEETINGS AND QUORUM
(a) The sixteen elected members shall be entitled to vote at Committee meetings and in the case of a tied vote the Chairman shall have an additional casting vote. Members shall vote by show of hands or if at least two members so request, by secret ballot. The President shall be entitled to take the chair as required.
7. ELECTION OF COMMITTEE AND OFFICERS
(a) Nominations to Committee shall be in writing and with the consent of the nominee on the proposal of one
9 CLUB MEMBERSHIP
The Committee will consider applications for membership on a regular basis throughout the year and reserves the right to refuse membership should it consider such action desirable. The Committee's decision will be final.
10 HONORARY LIFE MEMBERS
A person may be elected an Honorary Life Member of the Club by the Members at a General Meeting. Notice of a proposal to elect an Honorary Life Member must appear on the Agenda of a General Meeting. Honorary Life Members shall have all the rights and privileges of membership, but shall not be liable to pay subscriptions.
(a) Annual subscriptions shall be payable to the Honorary Treasurer on January 1st each year and shall be such amounts as agreed by Members in General Meeting and notified to the Kennel Club.
Classes of subscription shall be
Overseas - maximum two persons
All subscriptions shall include copies of the Club's Newsletters.
(b) No member whose subscription is unpaid shall be entitled to any of the privileges of membership. It shall be the responsibility of Members to renew subscriptions at the correct time in order to retain all privileges.
12 VOTING RIGHTS
The following voting rights shall be assumed by all fully paid up Members provided that subscriptions for the current year are paid before the date of the Annual General Meeting:-
(a) Any member who shall be suspended under Kennel Club Rule A42.j (4) and/or any member whose dog(s) is/are disqualified under Kennel Club Rule A42.j (8) shall ipso facto cease to be a member of the Society for the duration of the suspension and/or disqualification. If the conduct of any Member shall, in the opinion of the Committee of the Club, be injurious or likely to be injurious to the character and interests of the Club, the Committee of the Club may, at a meeting the notice convening which includes as an object the consideration of the conduct of the Member, determine that a Special General Meeting of the Club shall be called for the purpose of passing a resolution to expel him/her. Notice of the Special General Meeting shall be sent to the accused Member, giving particulars of the complaint and advising the place, date and hour of the Meeting that he/she may attend and offer an explanation. If at the meeting a resolution to expel is passed by a two- thirds majority of the Members present and voting, his/her name shall forthwith be erased from the list of Members, and he/she shall thereupon cease for all purposes to be a Member of the Club, except that he/she may within two calendar months form the date of such Meeting appeal to the Kennel Club upon and subject to such conditions as the Kennel Club may impose.
(a) The property of the Club shall be vested in the Committee.
(b) Donors of Challenge Cups and Trophies shall be asked to give written acknowledgement that their gift is made outright to the Club.
(c) In the event of the Club ceasing to exist, a General Meeting shall be called to decide the disposal of the Club's assets and the outcome notified to the Kennel Club.
(d) If the Club is wound up or ceases to be a Registered Society under Kennel Club Regulations, a final statement of audited accounts with a record of the disposal of the property of the Club shall be forwarded to the Kennel Club within six months and the persons named as Officers and Committee of the Club on the last return furnished to the Kennel Club, will be held responsible for the proper winding up of the Club.
15 CLUB ACCOUNTS
(a) The Accounts shall be kept by the Honorary Treasurer and shall be certified annually (by person or persons approved by the Committee) and presented to the Members at the Annual General Meeting.
16 ANNUAL RETURNS TO THE KENNEL CLUB
The Officers acknowledge that during the month of January each year Maintenance of Title fee will be forwarded to the Kennel Club by the Secretary for continuance of Registration and that by 31st July each year, other returns, as stipulated in Kennel Club Regulations for the Registration and Maintenance of Title of Societies and Breed Councils and the Affiliation of Agricultural Societies and Municipal Authorities will be forwarded to the Kennel Club. The Officers also acknowledge their duty to inform the Kennel Club of any changes of Secretary of the Society which may occur during the course of the year.
17 GENERAL MEETINGS
The financial year of the Club shall be from January 1st to December 31st.
17.1 Annual General Meetings shall be held at such time and place as the Committee shall decide, to receive the Balance Sheet and the reports of the Honorary Treasurer and Honorary Secretary and to discuss any matters duly placed on the Agenda.
The time and place of the Annual General Meeting and the latest date for submission of items for the Agenda shall be notified to the Members in writing and/or published in the Club's Christmas Newsletter.
Items for the Agenda must be lodged with the Honorary Secretary not less than twenty-eight days before the
Not less than fourteen clear days notice of the Annual General Meeting shall be given to Members either in writing or by publication in "Dog World"/and/or/"Our Dogs".
(Such notice must contain all relevant information concerning the Meeting and business to be conducted. No Member, save with the consent of the Chairman, shall bring any business before the Meeting unless duly notified to the Honorary Secretary.)
17.2 Special General Meetings shall be called by the Committee at any time deemed necessary in the interests of the Club, or by the Secretary on receipt of a requisition, stating the subject to be discussed and signed by twelve Members of the Club.
Not less than fourteen clear days notice shall be given in writing to the Members of a Special General Meeting.
(Such notice must contain all relevant information concerning the Meeting and business to be conducted. No business other than the matter on the Agenda shall be discussed at a Special General Meeting.)
18 QUORUM AT GENERAL MEETINGS
A General Meeting may proceed to business provided that one-eighth of Members entitled to vote are present within half an hour after the time fixed for the Meeting. Otherwise the Meeting, if convened on the requisition of Members, shall stand dissolved, but if convened by the Committee shall stand adjourned to be reconvened at a time and place not later than twenty-eight days hence. Such time and place to be notified to Members either in writing or by publication in "Dog World"/and/or "Our Dogs" at least seven days prior to the Meeting.
19 RULES OF THE CLUB
20 COURT OF APPEAL
The Kennel Club shall be the final Court of Appeal in all matters of dispute.
The Club shall not join any Federation of Societies or Clubs.
22 CODE OF ETHICS
The purpose of the Code of Ethics is to provide guidance and information to all Smooth Collie breeders and owners.
23 BREED SOCIETY JUDGES LIST
The Smooth Collie Club of Great Britain compiles a list of judges each year, which indicates to interested parties those persons, the Club would support at differing levels of judging.
The list is divided into five parts, namely, A1, A2. A3 B and C. The list will expire upon receipt of Kennel Club approval of new lists submitted to them with Annual Returns on or before 31st July each year. New lists will be prepared annually by secret ballot of the Committee at its meeting during the first quarter. Candidates in the annual ballot comprise new nominees together with those persons previously approved by the Club. Candidates must receive at least 50% of the available vote in order to be elected onto the Club’s judging lists. Applications for inclusion or movement within the list must be lodged with the Honorary Secretary by the closing date for the annual ballot, which shall be published in the “Smooth Look”.
A1 List For persons who have previously been approved by The Kennel Club to award CCs in the breed and have the support of this Club.
A2 List For persons who fulfil all the requirements for the A3 list and who have been assessed in accordance with Kennel Club requirements and accepted by the Kennel Club for inclusion on the A2 list and have the support of this Club.
A3 List Indicates all persons the Club supports to award Challenge Certificates, but whom as yet the
B list Indicates all persons the Club supports to judge the breed at Championship Shows without
C list For aspirant judges who have shown an interest in the breed and have the support of this Club.
Attainment of the relevant qualifications or previous approval does not entitle any candidate to automatic entry onto any of the Club's lists of judges.
Membership of the Club is not a prerequisite for inclusion in the lists.
The following qualifications are required for inclusion in the ballot: -
A1 List Specialists and Non-Specialists.
A2 List Specialists and Non-Specialists.
A3 list - Specialists.
A3 List - Non - Specialist
B list - Specialists
B List - Non Specialists.
C List - Specialists and Non Specialists.